How to hold an event on Brown's Island

Belle isle

Brown’s Island

Brown’s Island is an amazing, six-acre waterfront space that accommodates up to 10,000 people and provides a beautiful backdrop for a variety of events. The venue has been home to fundraising walks/runs, concerts and other large-scale events.

Holding an event on Brown’s Island?

2019 Brown’s Island Event Rental Applications will be available in early 2019.

Did you know that Venture Richmond supports downtown events that draw more than 1 million people each year? We champion the downtown area in all that we do, and strive to bring events to the city that will showcase Richmond’s beautiful downtown riverfront. However, Venture Richmond is not a special event company. We handle the rental of some beautiful and unique downtown spaces, but we do not serve as an event production company.

To have your application processed, your event date must be at least 90 days from the submission of your application.

As you prepare to rent Brown’s Island for a special event, we want to share with you all of the things you should consider before deciding to hold an event on our beautiful public space. Putting on an event usually takes months of preparation because of the need to consider the following:

Obtaining licenses and permits

In order to conduct any event on Brown’s Island, you will need to acquire several permits and/or licenses, including:

  • $1 million insurance policy through your insurance company
  • ABC license if you will serve or sell alcohol
  • Health permit for the sales/distribution of any type of food
  • Peddler’s license, if you plan to sell or have vendors sell any merchandise
  • Building permits, when necessary, for staging or tenting that is larger than normal (Specs can be provided for you.)

Each one of these licenses has an application process that takes several weeks to several months. There are also fees associated with acquiring each of these permits.

Parking/traffic and street closings

In order for event staff, volunteers, VIPs and general event attendees to get to the event, they need to have a place to park. Several different parking areas accommodate varying numbers of vehicles. Venture Richmond will gladly provide you with information about whom to contact for each of these needs.

Security and fire/medical services

Venture Richmond helps you arrange basic security for the event. However, you are required to contact RMC Events three to six weeks prior to the event to ensure adequate security staffing for the number of attendees expected at the event. The cost of additional security is your responsibility.

Creating an event set up map/site plan

In order to hold an event, you must provide Venture Richmond with a copy of a site plan or event map of exactly where everything will be positioned on Brown’s Island . This site plan must be presented to Venture Richmond 3 weeks prior to the date of the event. Failure to do so will mean cancellation of the event.

Setting up and taking down

The following is a list of things that many events held on Brown’s Island and the Turning Basin require:

  • Staging
  • Sound (speakers, microphones, sound mixer, sound board operator)
  • Tents
  • Tables/chairs
  • Signage
  • Tickets

Venture Richmond can provide you with a comprehensive list of local companies who can help set up particular needs for the event. But these and many other aspects of the event coordination and set-up are the sole responsibility of the Brown’s Island renter.

Payments for rental of each space

Rental fees* for events include:

  • Brown’s Island
    • $4,500 for one day
    • $1,650 fee to be able to set up your event the day before

* These fees are current and are subject to change without notice.

Rental Application

2019 Brown’s Island Event Rental Application